Attendance: Jan Llewelyn, Carl Meade, Kathy Sullivan, Cindy
Nickerson, Dave Wilbur, Bill Carr, Sara Baker, Syd Bare, Marilyn Lariviere, and
Rev. Terry.
Jan opened the meeting with reading of
the New School Prayer.
Rev. Terry explained that the communion
bread needs to be separate from the non-glucose wafers, so we will need some
cups on the trays to hold the wafers.
Committee feels the choir walking
forward silently is too solemn. Is it possible that they walk forward while the
prelude is played?
We need to close the Narthex doors when the
prelude begins, because the noise from late arrivals is distracting. Even
whispers from the Narthex carry into the sanctuary. They can be reopened later
for ushers to setup for offering or communion.
Rev. Terry will be away this Sunday,
Kathy will read the Announcements to the Radio Audience for Rev.Schultz.
Rev.Terry has agreed to repeat the
Pilgrim Sunday service this year, will be Nov 22, the last Sunday before
Advent. Basically the same format, we’ll need participants to be various role
players. We can discuss whether to separate the men from women and children to
opposite sides of the sanctuary at the next meeting. This would be more
authentic, than how we did it last year.
We agreed to have a Harvest Table again,
with proceeds to be contributed to the Salvation Army.
Minutes:
corrections needed: Carl’s name included as present was incorrect, and minutes
should have included mention of Diaconate’s desert and coffee hour schedule. Motion
to accept with corrections by Bill, 2nd by Syd. Approved.
Treasurer Report: Carl reported we’ve had no expenses since his last report, sill
have $40.64 in petty cash.
Old Business: Jan intended to present the new EMR bag to the
committee, but it has been misplaced. The duffle bag is red with white safety
cross on it. No word yet on purchase or gift of a defibrillator.
There are six volunteers in the church
who have agreed to assist if a medical need arises during a worship service.
Their suggestions for supplies have been placed in the EMR bag. We still need
a straight-back chair which is one of their suggestions.
The volunteers on the EMR team will be
able to make medical decisions until 911 help arrives. Jan will plan on
presenting the EMR bag at our next meeting.
We discussed a 2009 Goal for our
committee. After some discussion we agreed that every deacon make a point to
meet and greet one visitor each Sunday and invite them to coffee hour.
New Business: Marilyn spoke to committee about her work with our
children and adult volunteers. She has about 15 volunteers which make up an ad
hoc Christian Education Committee. She asked us for a liaison from Diaconate to
the CE Committee.
The CE Committee has planned a
confirmation program and several service projects for the coming school year.
She asked committee to get name & address of visitors we see with children
so she can contact them later about Sunday School and youth events.
We discussed communion changes. We will
include water and gluten-free wafers in preparing the elements. Dave to get
the small cups to hold gluten-free wafers and update the communion setup doc.
As long as we have respect for the
communion sacrament and carry out our responsibility properly we don’t need to
be overly concerned with perfect symmetry as we depart the communion table or
pass the elements through the pews.
We reviewed the new front door locking
mechanisms again. These doors need to be double checked before leaving the
church after meetings and on Sundays. Each door has separate lock. The
vertical locking bar on the right door (facing out) needs to be engaged for the
dead bolt on the left door to be effective.
The diaconate’s Deacon of the Day
responsibilities is available on our webpage, and changes made this year are in
blue type. The original copies we received at beginning of the year should be
discarded now. New changes to be made this month: The DOD must check with
Mary Jane Garneau and Ed Paron each Sunday to see if they are on duty. Mary
Jane normally sits in the balcony and will baby sit tiny tots when needed, and
Ed is the Sunday Sexton. Be sure to check with Ed what time he will be leaving
that day. He may have to leave early so closing will be our responsibility.
We reviewed the alarm panel outside the
office door. The emergency buttons are in pairs and buttons in each pair need
to be pressed for at least 5 seconds to initiate an action. There are buttons
for Fire, Police, and Ambulance. These are secondary to use of office phone
to call 9-1-1, which should always be done first.
(pressing Fire or Ambulance will cause
an alarm to sound from the panel, pressing the Police buttons will not, this is
silent) If the office door is locked then the alarm buttons for Ambulance should
be used to call 911.
FYI: Using cell phones is not
recommended unless alarm panel is not available. Cell phone buttons to press
are *SP if you don’t know your local fire/police depts’ phone numbers. Be
prepared to give town and street location exactly to the responding state
police officer. (320 Main St,Hyannis)
The Nominating Committee will be
notified that Jan and Dave are the only members of Diaconate whose second terms
are ending, and will ‘retire’ from the committee. Everyone present has agreed
to continue or extend their service for another term.
Jan asked committee to consider we ask
congregation to agree to serve collectively, meaning everyone takes a turn so
the same people aren’t always asked to be ushers and greeters.
Marilyn spoke to committee about the
children’s participation in church service. Children should arrive at church by
10am. Except communion Sunday, children will come to church and sit with
parents, guardians, or Marilyn from beginning of the service and will leave
with her after Time for Children.
On Communion Sundays, children will
start in the classroom downstairs and join the worship service just before
communion is served. A means to communicate between Deacon of the Day and
classrooms is necessary so children can arrive at the right time. The
hand-held radios stored in the outer office may work for this purpose. Otherwise
Deacon of the Day will need to deliver message in person.
The children should be notified so they
can enter the sanctuary during the hymn or choir anthem just prior to
communion.
Marilyn will be away for Communion
Sundays of November and December, but has substitutes ready; Linda Baker and
Betsy Hendricks will teach the children on those Sundays.
More CORI checked volunteers are needed
to help out with Sunday School and Tiny Tots. Marilyn suggested Tiny Tots be
staffed each Sunday by 9:45 for parents to visit with their children before
worship service. Also, more teacher volunteers are needed to serve for 6-week
commitments with the children.
We need to investigate why only one
FM-mike is functional. We have two, but Marilyn and Rev. Terry are sharing the
one that works.
Deacon of the Day Schedule:
October 11: Jan Llewelyn, coffee hour
host-Jan
Greeters: Sara, Kathy,
Ushers: Cindy, Syd, Carl, Bill
October 18: Carl Meade, coffee hour
host-Linda
October 25: Bill Carr, coffee
hour host-Kathy
Communion Sunday November 1: David
Wilbur (coffee hour host-Finance Comm.)
Greeters: Jan, Carl,
Ushers: Sara, Syd, Bob, Kathy
Jan will review our section of the
bylaws, and report to committee. We discussed open positions we have on
Diaconate, plus the fact we never have a full committee at our meetings. Jan
will speak to nominating committee about increasing the size of our committee
by two persons. Motion by Sara, 2nd by Syd.
Cindy closed our meeting with a prayer
by Charles Stanley, based on 1 Corinthians 1:9-12.
Our next meeting will be Wed November 4.
Linda volunteered to close our next meeting.
Meeting adjourned about 9:10pm.
Respectfully submitted,
David Wilbur