During weeks prior to the service:
⌂
Confirm 4 ushers, and 2 greeters in advance.
⌂
Call or email Elise Terry with names of ushers and greeters for the Sunday bulletin,
o
no later than Wed morning before your Sunday to be Deacon.
⌂
Check with Marilyn Lariviere to learn Sunday School schedule, if not posted in Narthex.
o
If visiting families arrive on Sunday where should children go to find Sunday School?
Arrive by 9:00 am on Sunday:
»»
Our Sexton, Ed Paron, may attend to duties that are noted below with §, but still our responsibilty to check.
§
Check switch to automatic door closers is on.
§
Parking signs: (use your judgment – get help if necessary)
o
Handicapped Parking sign(s) out front on sidewalk.
o
Parking Behind Bank place out front or across the street on the sidewalk corner.
§
Flowers on the altar. Check Baldwin Hall entrance area Sat morning.
§
Confirm hymn #s on board are same as printed in the bulletin.
§
Switch on all lights in Sanctuary (switches on wall next to organist).
§
Switch on lights in the Parlor, Kitchen, and Bathroom areas.
⌂
Cup of chilled water(no ice-cubes) for minister in pulpit.
o
Paper cups in Sacistry cupboard and Baldwin Hall kitchen.
⌂
Remove piano cover. Do NOT try to move the piano.
⌂
Place offering plates on table stand at top of steps, next to pulpit.
o
New offering plates are in Sacristy, in the maroon bag.
⌂
Check pews are neat & tidy, hymnals and bibles neatly stored. Remove left-over Bulletins.
o
Bibles in center, hymnals to the outside edges, all books upright with binder on left.
⌂
Office key hanging on keyboard, on blue-green wrist-strap.
⌂
Waterless antiseptic soap for greeters. Place nearby them in inconspicuous location.
§
Usher badges/flowers on table in Narthex, and…
o
Log greeters and ushers in the Log book.
o
Create name tags for greeters, if necessary.
§
Bring out name tag rack and baskets from office to Narthex.
o
Place one name tag basket in Baldwin Hall.
§
Visitors’ Table with additional name tags, pen.
⌂
Check with Rev.Terry regards baptisms, new members, etc.
o
Baptism font water must be WARM.
§
Sunday bulletins and large print Bibles on table in Narthex.
§
Hearing aids – place on table in the Narthex.
o
NOTE: *** These only amplify the pulpit microphone, not the entire service.***
⌂
Review duties with ushers when they have all arrived.
o
Discuss how to line up, and if ushers will take collection moving in pairs or all in unison.
o
Be a good example to not converse in the sanctuary after Kristi starts the prelude.
o
Remind ushers of cleanup duties after the service.
⌂
Open both pairs of curtains on all sancturary windows.
⌂
Keep doors closed if choir is practicing, until they finish.
o
Anyone may sit in the sancuary if they want to listen.
o
Please hold conversation in the sanctuary to minimum while doors are closed.
At 9:45 -9:50am:
⌂
Pull bell rope approximately 25 times, or about one and one-half minutes (= approx 50 rings).
⌂
Light candles on the altar. (Matches in sacristy, metal box inside drawer next to closet on left.)
⌂ Turn on sound
system, if necessary. Power is turned on by a single orange switch, at lower right of equipment stack.
o
Check power on for single speaker next to choir seating.
⌂
Turn on pulpit light.
⌂
Turn down carillon volume. Key to carillon door is hanging on nail in door frame behind carillion.
⌂
Greeters should be seated when Kristi begins the Organ Prelude, congration should be seated quietly.
⌂
Close doors to the sanctuary after the choir has entered.
During the service:
⌂
Count attendance: include choir, lay-reader, recording operator, balcony, children, yourself, and late arrivals.
o
Complete attendance form provided, found in Deacon of the Day box.
⌂
Advise ushers when to walk forward for the offering.
⌂
During the collection, DOD collects offering in the balcony using small plates from table in Narthex.
⌂
Patrol the first floor and be available anywhere for emergencies.
o
Lock the office door.
o
Be prepared to call 911 on office phone in an emergency.
—
Remember, you have key to the outer office.
⌂
Open Sanctuary doors during anthem prior to the Benediction.
Following the Service:
⌂
Look for the collectors, give them the key to office. They will put it away after they finish.
⌂
Leave offering and plates on the altar. These will be picked up by Collector(s).
⌂
Turn carillon volume back to normal, number 6 on the dial.
§
Bring in signs from outside and store behind inner pair of entrance doors.
⌂
Extinguish alter candles, and power off the recording system if still on, and the choir speaker too.
o
Remember, just switch off single orange power button at lower right of the recording system.
⌂
Dispose of paper cups with water from the pulpit and the lectern.
⌂
Turn off sanctuary lights, and the pulpit light.
⌂
Help ushers collect the Ritual of Friendship Pad top sheets, place them in outer office on Elise’s desk.
o
Place the attendance slip on top of these sheets.
o
Sunday School attendance can be counted during their practice after the service when cleaning up the pews.
⌂
Replenish ‘Ritual of Friendship’ pads as necessary. Replacements found in Sacristy.
⌂
Save unused bulletins, leave on table in Narthex.
⌂
Clean up pews, check that Bibles and hymnals are in order.
⌂
Place cover on piano. Cover is labeled underneath at keyboard end.
⌂
Clean up Narthex…
o
Update the Deacon of the Day notebook with names of Greeters and Ushers if not already done.
o
Collect badges & lapel flowers from ushers and put away in office.
o
Put listening aids back in office.
⌂
Return empty collection plates to the maroon zippered bag in the Sacristy, if the collector hasn't.
§
Put away Visitor’s table.
⌂
Collect name tags from basket in Baldwin Hall, and put back alphabetically in name tag pockets.
§
Roll name tag rack back to the office.
§
Turn off switch to automatic door closers.
§
Lock both front doors:
lock deadbolt on one door and check vertical locking rod is locked on the other door.
§
Turn out lights in Baldwin Hall and kitchen.
§
Lock Baldwin Hall doors and exit there.
Thank You
Record any notes below to discuss at next Deaconate meeting: