During weeks prior to the service:
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Confirm 4 ushers, and 2 greeters in advance.
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Call or email church office with names of ushers and greeters for the Sunday bulletin,
o
no later than December 18th.
Arrive 60 minutes before Christmas Eve service begins:
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Check switch to automatic door closers is on.
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Parking signs: (use your judgment – get help if necessary)
o
Handicapped Parking sign(s) out front on sidewalk.
o
Parking Behind Bank place out front or across the street on the sidewalk corner.
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Confirm hymn #s on board are same as printed in the bulletin.
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Switch on all lights in Sanctuary (switches on wall next to organist).
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Switch on lights in the Parlor, Kitchen, and Bathroom areas.
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Cup of chilled water(no ice-cubes) for minister in pulpit.
o
Paper cups in Sacistry cupboard and Baldwin Hall kitchen.
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Remove piano cover. Do NOT try to move the piano.
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Place offering plates on table stand at top of steps, next to pulpit.
o
New offering plates are in Sacristy, in the maroon bag.
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Check pews are neat & tidy, hymnals and bibles neatly stored. Remove left-over Bulletins.
o
Bibles in center, hymnals to the outside edges, all books upright with binder on left.
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Office key hanging on keyboard, on blue-green wrist-strap.
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Usher badges/flowers on table in Narthex, and…
o
Log greeters and ushers in the Log book.
o
Create name tags for greeters, if necessary.
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Bring out name tag rack and baskets from office to Narthex.
o
Place one name tag basket in Baldwin Hall.
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Visitors’ Table with additional name tags, pen.
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Bulletins and large print Bibles on table in Narthex.
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Hearing aids – place on table in the Narthex.
o
NOTE: *** These only amplify the pulpit microphone, not the entire service.***
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Review duties with ushers when they have all arrived.
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Open all curtains on sanctuary windows.
Within 15 minutes of start of the service::
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Pull bell rope approximately 25 times, or one and one-half minutes (= approx 50 rings).
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Light candles on the altar. (Matches are in sacristy, in metal box inside last drawer)
⌂ Turn on sound
system, if necessary. Power is turned on by a single orange switch, at lower right of equipment stack.
o
Check power on for single speaker next to choir seating.
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Turn on pulpit light.
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Turn down carillon volume. Key to carillon door is hanging on nail in door frame behind carillion.
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Greeters should be seated when Kristi begins the Organ Prelude, this will help to minimize conversation in the Narthex.
o
Be mindful to be quiet in the sanctuary after Kristi starts the organ prelude.
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Close doors to sanctuary when Kristi starts the organ prelude.
During the service:
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Count attendance: include choir, lay-reader, recording operator, balcony, children, yourself, and late arrivals.
Complete attendance form provided, found in Deacon of the Day box.
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Advise ushers when to walk forward for the offering.
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During the collection, receive offering in the balcony using small plates on table in Narthex.
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The offering is received and taken directly to the office to be locked up.
o
Lock the office door.
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Monitor the first floor and be alert for emergencies.
o
Be prepared to call 911 on office phone in an emergency.
—
Remember, you have key to the outer office.
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Ring the bell before we sing “I Hear the Bells”
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Open Sanctuary doors just prior to conclusion of the service.
Following the Service:
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Turn carillon volume back to normal, number 6 on the dial.
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Bring in signs from outside and store behind inner pair of entrance doors.
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Extinguish alter candles, and power off the recording system if still on, and the choir speaker too.
o
Single orange power button, on the lower right of the recording system.
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Dispose of paper cups with water from the pulpit and the lectern.
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Turn off sanctuary lights, and the pulpit light.
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Help ushers collect the Ritual of Friendship Pad top sheets, place them in outer office on Elise’s desk.
Place the attendance slip on top of these sheets.
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Replenish ‘Ritual of Friendship’ pads as necessary. Replacements found in Sacristy.
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Save unused bulletins, leave on table in Narthex.
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Clean up pews, check that Bibles and hymnals are neat in racks.
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Place cover on piano. Cover is labeled underneath on the keyboard end.
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Clean up Narthex…
o
Update the Deacon of the Day notebook with names of Greeters and Ushers if not already done.
o
Collect badges & lapel flowers from ushers and put away in office.
o
Put listening aids back in office.
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Put away Visitor’s table.
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Collect name tags from basket in Baldwin Hall, and put back in rack before leaving.
o
Store them back in the rack, roughly in alphabetical order.
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Roll name tag rack back to the office.
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Turn out lights in Baldwin Hall.
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Turn off switch to automatic door closers.
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Lock both front doors, one deadbolt and one locking rod.
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Lock Baldwin Hall doors and exit there.
Thank You
Record any notes below to discuss at next Deaconate meeting: